Privacy Policy

1. Introduction

IMA Banjara Hills ("we", "us", "our") is committed to protecting the privacy of visitors to our website and members and applicants who use our online forms. This Privacy Policy explains what information we collect, how we use it, and the choices you have.

2. Information We Collect

We collect information you provide directly to us through our website forms, including:

• Contact form: your name, email address, phone number, and message.
• Membership application: your name, date of birth, gender, email, phone, address, medical council registration number, state medical council, specialization, year of graduation, and copies of your Aadhar or PAN card and passport-size photographs submitted as part of your application.
• Event registration: your name, contact details, medical council registration number, specialization, and related professional details.
• Payment information: for membership fees and event registration fees, we collect the payment method used and transaction reference details (such as a UTR or transaction ID) that you enter to confirm your payment. We do not collect or store your card, UPI PIN, or net-banking credentials; payments are made directly via UPI or bank transfer.

3. How We Use Your Information

We use the information we collect to:

• Process and verify membership applications and event registrations;
• Verify payments and match them to your application or registration;
• Respond to inquiries submitted through our contact form;
• Communicate updates about membership, events, and IMA Banjara Hills activities; and
• Comply with applicable legal and regulatory requirements.

4. How We Store and Protect Your Information

Form submissions are processed through a secured backend and stored in access-restricted records maintained by IMA Banjara Hills. Identity documents such as Aadhar or PAN copies are used solely to verify membership eligibility and are not shared publicly. We take reasonable technical and organizational measures to protect your information, but no method of electronic storage or transmission is completely secure.

5. Sharing of Information

We do not sell your personal information. We may share information with trusted service providers who process form submissions on our behalf (such as our form-processing backend), and with relevant medical councils or IMA national/state bodies where required to verify or process your membership. We may also disclose information where required by law.

6. Your Rights

You may request access to, correction of, or deletion of the personal information you have submitted to us by contacting us using the details below. We will respond within a reasonable time.

7. Cookies

Our website may use minimal cookies or local storage necessary for basic site functionality. We do not currently use third-party advertising or tracking cookies.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last updated" date.

9. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact us at presidentimabanjarahills@gmail.com or +91 99892-20003.